All information requested of the vendor shall be entered in the appropriate space on the form. Failure to do so may disqualify your offer. All information shall be entered in ink or typewritten. Mistakes may be crossed out and corrections inserted before submission of your proposal. Corrections shall be initialed in ink by the person signing the proposal. Corrections and/or modifications received after the closing time specified will not be accepted. Time of delivery shall be stated as the number of calendar days following receipt of the order by the vendor to receipt of the goods or services by the City. Time of delivery may be a consideration in the award.
Prices shall be stated in units of quantity specified in the proposal document. In case of a discrepancy in computing the amount of the proposal, the unit price shall govern. All quantities stated, unless indicated otherwise, are estimates and the City reserves the right to increase or decrease the quantity at the unit price proposal as best fits its needs.
All prices will be proposal F.O.B. Destination and remain in effect for at least 90 days to allow for approval by City Council. The successful vendor's prices will remain firm through the length of the contract as designated within these proposal specifications. Proposals shall include all charges for delivery, packing, crating, etc. unless otherwise stated in the proposal document. Prices will be considered net 30 if no cash discount is shown. All proposals shall be signed by an authorized officer or employee of the vendor. Proposals must be submitted by the date and at or prior to the time specified to be considered. No late proposals, telegraphic, faxed proposals or telephone proposals will be accepted. Submit proposals in a sealed envelope, stating item being proposed, closing date and time on outside of envelope. Please submit two (2) copies of your proposal. Proposals may be withdrawn in person by a vendor, or authorized representative, provided their identity is made known and a receipt is signed for the proposal, but only if the withdrawal is made prior to the stated proposal deadline.
Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include such taxes in your price. The City will furnish the successful contractor with tax exemption certificates when requested. The following exception shall apply to installation projects. If sales tax is charged to the successful contractor for materials to be installed during the project, that cost shall be included in the proposal cost and not charged as a separate item. The City is not tax exempt in this case and cannot issue an exemption certificate. The City's normal payment terms are 30 days in connection with any cash discounts specified on this proposal. Time will be computed from the date of complete delivery of supplies or equipment as specified, or from the date correct invoices are received in the City's Finance Department, if the latter date is later than the date of delivery.
The City reserves the right: (1) To award proposals received on the basis of individual items, or groups of items, or on the entire list of items, (2) To reject any or all proposals, or any part thereof, (3) To waive any irregularity in the proposals, (4) To accept the proposal that is in the best interest of the City. Proposal prices submitted by the successful vendor should remain firm for the length of the contract from date of award by City Council. ALL PROPOSALS MUST INCLUDE MATERIAL SAFETY DATA SHEETS FOR MATERIALS AS REQUIRED BY M.I.O.S.H.A.
PROPOSAL SUBMISSION INSTRUCTIONS
Please read these instructions carefully. Your proposal may be disqualified if it is not submitted as detailed below. Your proposal must be submitted in a sealed envelope (NO fax submissions will be accepted) or other form of sealed packaging and labeled with the following information:
2018 Pavement Striping
Date Due: April 24, 2018 3:00 p.m.
If the proposal is to be express mailed, "Proposal Documents Enclosed" must be conspicuously marked on the package. All proposals, regardless of method used for delivery, are to be delivered to the following address:
City of Port Huron
Attn: Roberta J. Seppo
100 McMorran Blvd
Port Huron, MI 48060
Please keep in mind that due to current events, if your envelope/package is not labeled as directed, it will not be opened and will be disposed of, following the City's mail safety regulations. All proposals must be delivered to the Finance Department Room 217 before the due date and time so they can be stamped received and filed appropriately. Proposals are considered received when delivered to the City of Port Huron Finance Department. If your proposal is not received before the due date and time, it will be disqualified and will not be opened or considered. If you would like to submit a statement of "no proposal," please submit it in the same format as you would submit a proposal.
The City of Port Huron officially distributes proposal documents from the Purchasing Department or through the Michigan Inter-Governmental Trade Network (MITN). Copies of proposal documents obtained from any other source are not considered official copies. Proposals or notification of proposals issued by members of MITN are to be posted, in whole or in part, ONLY on the MITN system. Any other use is prohibited. Only those vendors who obtain proposal documents from either the Office of Purchasing or the MITN system are guaranteed access to receive addendum information, if such information is issued. The City of Port Huron cannot guarantee the accuracy of any information not obtained from the MITN website and is not responsible for any errors contained by information received from alternate sources. If you received this document from a source other than the sources indicated, please notify us. It is recommended that all vendors register on the MITN website at www.mitn.info to obtain an official copy.
The City of Port Huron is seeking sealed proposals for the annual pavement marking services. This work covers the furnishing and application of waterborne pavement markings as per Section 920 of the 2003 MDOT Standard Specifications for Highway Construction and the Michigan Manual on Uniform Traffic Control Devices the proposal and/or the plans. All work must be completed between July 1 and September 1, 2018. All questions regarding this RFP shall be directed to Dennis Brennan, Foreman III 810-984-9739.
All pavement markings shall be yellow or white, waterborne with standard glass beads with a moisture resistant coating that will be applied to bituminous and concrete pavements. All materials shall meet the specifications of Section 920 of the 2003 MDOT Standard Specifications for Highway Construction. Requirements for testing are not waived and the materials will be accepted for quality on the basis of a written certification from the supplier or contractor that the materials meet specification requirements. The right is reserved to make check tests of materials and pattern widths as may be deemed necessary to ensure compliance with specifications.
The pavement marking equipment shall be truck mounted and have sufficient paint and bead capacity to enable sustained pavement marking operations and shall be equipped so as to assure uniform application of paint and beads.
The paint truck shall be equipped with electronic measuring devices to measure the actual number of lineal footage applied, both yellow and white. Each paint gun shall have a separate measuring device. The contractor shall use an accurate dashing mechanism capable of being easily adjusted and to retrace existing lane or centerline markings. The pavement marking machine shall be equipped with a method of measuring the flow rate of material being applied.
The equipment shall be that necessary to accomplish the marking in a safe and efficient manner. All vehicles used in the marking operation in traffic shall be equipped with rotating of oscillating flashers which are visible from both the front and rear of the vehicle and an illuminated target arrow, capable of being visible from either the front or rear of the vehicle.
General - Markings shall be applied according to Section 811 of the 2003 MDOT Standard Specifications for Highway Construction.
Surface Preparation - Prior to the application of the pavement markings it is the contractor’s responsibility to notify the City if any additional pavement cleaning is needed. The Streets Division will adequately clean the pavement before painting.
Loading Paint Machine - The paint and beads shall be loaded on the machine in a manner that will not interfere nor delay traffic.
Tolerances – Unless otherwise directed, existing line markings should be retraced with lines of equal length, allowing for a longitudinal tolerance of one (1) foot and a transverse tolerance of two (2) inches. The width of the line applied shall be the width specified plus or minus one-quarter inch. Applied markings shall be sharp, well defined, provide uniform retroflectivity, be free of uneven edges, overspray or other readily visible defects which distract from the appearance or function of the pavement markings.
Markings that are improperly located shall be corrected. Improperly located markings shall be removed at the contractor’s expense, in a manner acceptable to the City and reapplied in the correct locations at the contractor’s expense.
Weather and Seasonal Limitations – Markings shall not be applied when the surface to be painted is damp. No markings shall be applied when the surface temperature is less than 50 degrees Fahrenheit. The contractor shall make the decision to apply markings on any specific day.
Placement and Protection of Pavement Markings – If markings are applied when the roadway is open to traffic, the following requirements shall apply.
Traffic shall be allowed to keep moving at all times and the striping equipment shall be operated in a manner that will not make it necessary for traffic to cross the uncured markings. On a two lane two-way roadway the contractor will not be allowed to apply the centerline and the edge line in one pass.
The protection of the wet paint shall be the responsibility of the contractor. The contractor shall furnish a pavement marking convoy consisting of vehicles properly spaced and equipped in order to provide adequate traffic control and protection for the uncured markings. Markings obliterated by traffic shall be retraced at the contractor’s expense.
Measurement and Payment – Quantities stated are estimates. Measurement and payment for the application of the pavement markings is based on the number of lineal feet of 4 inch or 5 inch wide line actually applied. The gaps in broken lines are not included in the measurement. The contractor shall cooperate with the City in providing these measurements whenever requested. Upon completion of project the contractor shall submit an invoice to the City with the actual lineal feet applied. Payments are subject to City Council approval based upon unit prices submitted with this RFP.
The contractor shall not commence work under this contract until he has obtained the insurance required within this contract. All insurance coverage shall be with issuance carriers acceptable to the City of Port Huron. If any insurance is written with a deductible or self-insured retention, the contractor shall be solely responsible for said deductible or self-insured retention. The purchase of insurance and the furnishing of a certificate of insurance shall not be a satisfaction of the contractor's indemnification of the City of Port Huron. The contractor is responsible to meet all MIOSHA requirements for on-the-job safety. The contractor and his subcontractor shall procure and maintain during the life of this contract the following coverage:
1. Workers' Compensation Insurance in accordance with all applicable statutes of the
2. State of Michigan - Coverage shall include Employers Liability Coverage.
3. Commercial General Liability Insurance on an "Occurrence" basis with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury and Property Damage.
Coverage shall include the following extensions:
1. Contractual liability
2. Products and completed operations
3. Additional Insured - Commercial General Liability Insurance as described above shall include an endorsement stating the following shall be an additional insured: "The City of Port Huron, including all elected and appointed officials and employees and all other individuals working on behalf of the city."
4. Cancellation Notice - Workers Compensation Insurance and Commercial General Liability Insurance as described above shall include an endorsement stating that thirty (30) days advance written notice of cancellation, non-renewal, reduction and/or material change shall be sent to:
City of Port Huron
100 McMorran Blvd
Port Huron, MI 48060
PROOF OF INSURANCE
Before starting the work, the contractor shall supply the following:
1. Three (3) copies of Certification of Insurance of contractor's Workers' Compensation Insurance.
2. Three (3) copies of Certification of Insurance of contractor's Commercial General Liability Insurance.
3. When requested by the City, one (1) complete copy of any policy of insurance required or supplied under this contract.
4. All insurance papers should be provided at time of award of proposal.
Send notices to: City of Sterling Heights 40555 Utica Rd., P.O. Box 8009, Sterling Heights, MI 48311-8009
List at least three references during the past three years with whom you have had similar contracts. Please provide the Company Name, Contact Name and Telephone Number for all references. These references must be included with your proposal.